During the monitoring of hours worked the travelling time shall be taken into account.  All hours that are worked on the infrastructure shall be reviewed and supplied to the client in the form of timesheets and planned works.  The clients shall ensure that information on all works on or near the line are planned prior to the works being undertaken.


Hours of Work are identified as the actual (not rostered) time spent working at the employer’s disposal, including overtime, rest days worked, paid travelling / walking time, handover / wash-up time and paid meal / rest breaks.


Work outside these hours will be carried out only under instruction from the Blackwood Plant Hire Limited appointed members of staff.  The risk to the members of staff who are required to work excess hours shall be assessed and recorded on the Managing Employee Fatigue form.


Where Blackwood Plant Hire Limited are supplying staff on various contracts. The following personnel can in general be contacted during normal hours:

Name Title Contact Number Mobile Number
P McCormack Managing Director 01560 482136 07920 420002
A Wilson Rail/Sentinel Manager (Operations Director) 01560 482136 07917 153410
R. McMillan HSQE Advisor 01294 695023 07887 742886


The company has access to HSE’ Fatigue and Risk Index (FRI) tool that evaluates the pattern of shifts in a roster to identify risks of fatigue or error as a result of how those shifts were scheduled. The tool also accounts for additional factors that can impact fatigue including travelling time, workload, attention and arrangement of rest breaks.


Emergency Contacts:

These shall be advised per project, and full details are to be included in the method statements / work package plans on the Project Instruction and the Emergency plans supplied by the client.


When Blackwood Plant Hire Limited employ / train staff to Personal Track Safety standard; the company shall ensure the staff working hours are in compliance with the Management of fatigue: Control of working hours for staff undertaking safety critical work (NR/L2/ERG/003, Current issue).


Hours of Work are identified as the actual (not rostered) time spent working at the employer’s disposal, including overtime, rest days worked, paid travelling / walking time, handover / wash-up time and paid meal / rest breaks.  All staff are required to sign in at every site utilising the company form, this form shall also record travel time and time since last shift worked.


Working time limits:


The following working time limits shall apply to staff undertaking safety critical work:


  • No more than twelve hours to be worked per period of duty / shift
  • No more than seventy two hours to be worked in any seven-day period
  • A minimum of twelve hours rest between booking off from a period of duty / shift to booking on for the next period of duty / shift
  • No more than thirteen periods of duty to be worked in any fourteen-day period


(NOTE: The above limits are, on their own, not sufficient to control all of the risks from fatigue. They form part of a set of fatigue management arrangements in conjunction with other measures such as the risk assessment of base rosters and of actual hours worked).


The Blackwood Plant Hire Limited Management attends scheduled meetings.  If there are any excessive hours being forecast then the management shall review the workload forecast and prioritise the projects to be worked on for that week.  Times of shifts are recorded and as part of the analysis carried out the hours are reviewed on a weekly basis to ensure compliance with the workload forecast and prevent any excessive hours being worked by our staff.


Work Type Criteria Company comments
Travelling time from the period after an employee has attended the location at which they commence working at their employer’s disposal Included Travelling time to and from the location of work shall be taken into account at all times
Work that is not classified as safety critical (e.g. official Network Rail business or attendance at training or residential courses, at or away from the normal place of work) but which is undertaken by staff during the same shift as safety critical work Included Training courses shall be accounted for during the calculation of the weekly working hours for all staff
Paid and unpaid leave (e.g. annual leave and sick leave) Excluded Not applicable
On call staff Where safety critical work is undertaken, such as when the

individual is managing an incident or supplying information

Included Not applicable to the company as they do not employ staff who carry out safety critical duties
Time spent waiting for a call out Excluded Not applicable


This policy will be given to all employees at induction and issue of the staff handbook The Policy will be issued also to any interested parties as appropriate and displayed on office Notice Boards.

Signed: Paul McCormack
Managing Director
Dated: 14 April 2020

Authorised By: R McMillan